Springfield Music Festival - Information

Chairpersons: Cindy Abernathy

Gail Cope

Event Dates:Friday, March 13, and Saturday, March 14, 2020.


Friday at 5:30, 6:30, 7:30 and 8:30.

Saturday at 8:30, 9:30, 10:30, 11:30, 1:30, 2:30, 3:30 and 4:30.

Students may request a time within a 2-hour block, as follows: Block 1 Friday 5:30 or 6:30. Block 2 Friday 7:30 or 8:30. Block 3 Saturday 8:30 or 9:30. Block 4 Saturday 10:30 or 11:30. Block 5 Saturday 1:30 or 2:30. Block 6 Saturday 3:30 or 4:30. They may not request a specific hour, but rather a 2-hour block. This should help families with tight schedules.

Location: First Baptist Church of Springfield at 7300 Gary Street, Springfield, VA 22150

Check In:* Register online at www.springfieldmusicclub.org prior to February 1, 2020. If you are unable to register online, contact Cindy Abernathy or Gail Cope for assistance.

Application Fee: $20.00 per student entry. Please submit one check per studio for the total amount, payable to: Springfield Music Club.

Festival Bulletin:New bulletins are in use for 2017-18-19-20. Bulletins are available for $10 per copy at the home of Cindy Abernathy. Bulletins may also be purchased at the festival meeting on October Festival Meeting.

Application Forms: No longer necessary.

Eligibility:Be a paid member of SMC ($50). In addition to your membership in SMC, you must federate your students by paying Junior Club dues to the VFMC no later than October 20, 2019. A $25 late fee will be charged for dues paid after October 20, 2019. If dues are not received by November 15, 2019, you will not be allowed to participate in the festival. Your junior club counselor dues statement will be e-mailed to you by the VFMC treasurer. When paying your VFMC junior club counselor dues, you must also submit a list of your students’ names. If you are participating in the festival for the first time, please contact Cindy Abernathy for VFMC junior club counselor dues forms and information. This is in addition to the $50 SMC membership fee.

Judging:Please see Springfield Festival policies. A two-hour judging shift is required per each 5 students, or fraction thereof, entered in the festival.

Festival Policies

Teachers’ judging responsibilities shall be as follows: for every 5 events, or fraction thereof, registered for a festival, one two-hour judging shift may be required. All participating teachers must fulfill their judging requirements or secure their own substitutes and pay them directly. The suggested fee for hiring substitute judges is $50 per hour. Any teacher not fulfilling his/her judging assignment, either in person or by a qualified substitute, may be subject to a fine of $150 per two-hour judging shift.

With regard to accommodations for student schedule changes, the following policies will apply: all festival applications for piano solos will be designed to allow each student to request a session within a two-hour block. Where possible, every piano solo student will be scheduled within his/her requested time block. After the assignments are made, no further schedule changes will be accommodated. Schedule changes will not be made due to teacher error. Teachers may not swap performance times within their own studios, nor should they request changes from the chairmen as student conflicts arise with other activities. Students performing in events other than piano solos must perform in the time blocks dedicated for their specific instruments. Strings, vocal, piano concerto, and other wind instruments are scheduled by the festival chair, without provision for block selection by the student. Compliance with a fair and consistent set of policies will allow our festivals to operate more smoothly, offering a calm and orderly performance opportunity for all of our students and their families.